Calls after you close
The 9pm no-heat call gets picked up, written down and booked, instead of going to voicemail and then to a competitor.
Triage a sample voicemail →AI for trades and field operations
Someone has to answer the phone and key in the paperwork
It does not have to be a person on your payroll. I build small, specific systems for construction, HVAC, logistics and manufacturing businesses — one workflow at a time, proved on your own documents before you pay for a build.
Paperwork typed twice
Permits, submittals, invoices and delivery slips read once and turned into records, rather than re-keyed by someone who should be on site.
Extract a sample delivery slip →What comes back from the field
Photos, signed slips and scrawled field notes matched to the right job, with the illegible ones flagged rather than guessed at.
Match a sample field note →Yours at the end of it
Code, prompts and credentials transfer to you on delivery. Keep me on to run it, or run it yourself.
Industries We Serve
Sectors We Work In
We work with blue-collar and local service businesses — the ones where the paperwork, the phone and the schedule are what actually hold the day up.
Construction
Submittals, RFIs and daily reports drafted instead of typed.
HVAC & Trades
After-hours calls answered, triaged and booked.
Logistics & Fleet
Delivery paperwork read, and problem loads surfaced early.
Manufacturing
Predictive maintenance and quality inspection on the line.
Advisory + Delivery
From strategy through implementation support.
Cross-Functional Enablement
Product, engineering, operations, and governance stakeholders.
Industry-Aware Workflows
Use-case design tailored to domain and compliance constraints.
Data & Security
How your data is handled
No inherited certifications and no borrowed badges. These are the commitments that govern every engagement.
Your Data Stays Yours
Client data is never used to train models, never resold, and never shared with third parties
You Own the Output
Code, prompts, pipelines and documentation transfer to you on delivery. No platform lock-in
Least-Privilege Access
Access is scoped to the systems an engagement actually needs, and revoked when it ends
Credentials Handled Properly
Data in transit is TLS-encrypted and secrets live in managed vaults, never in code or config
Deletion on Request
Your data and our access are removed at the end of an engagement, or sooner if you ask
Built to Your Framework
For regulated work we build inside your existing controls and audit requirements rather than claiming our own certifications
Secure by default
Every build starts from least privilege and explicit data boundaries
- Least-privilege access
- Secrets never in code
- Documented handover
Our Services
Comprehensive AI Solutions for Modern Businesses
From strategy to implementation, we provide end-to-end AI services that help teams move from exploration to measurable business outcomes.
Generative AI Solutions
Put language and vision models to work on the documents, calls and photographs your operation already produces.
- Document intake from forms, permits and invoices
- Question answering over your own files, with citations
- Call and field-note transcription into structured records
- Photo and scan processing where the paperwork is on paper
- Drafting that a person reviews rather than rubber-stamps
AI Strategy Consulting
Work out which workflow is worth automating first, and which ones are not worth touching yet.
- Readiness assessment against your actual systems
- Use-case prioritization by effort and payback
- Tooling and vendor evaluation
- Implementation roadmap with a defined first build
- Written recommendations you keep either way
AI Training & Workshops
Get your own team confident enough to run, extend and question the systems we build together.
- Fundamentals for owners and operations leads
- Hands-on sessions for the people using the tools daily
- Practical prompting and review technique
- Knowing when to trust an output and when not to
- Handover documentation written for your team
Our Approach
How an engagement runs
Five steps, in order. The first two are cheap on purpose — if there is nothing here worth building, that should surface before you have spent anything much finding out.
I watch the work happen
A morning with whoever answers the phone and whoever keys in the paperwork. Not a workshop and not a questionnaire — the point is to see where the day actually snags, which is rarely where the org chart says it does.
We pick one workflow
The one with the most repetition and the clearest failure, not the most impressive one. If nothing clears that bar I will tell you so, and the assessment ends there rather than turning into a build.
I build it on your own documents
Your permits, your call recordings, your delivery photos. You see the output on material you already know the right answer for, which is the only way to judge whether it works.
It runs beside the old way first
For a few weeks the existing process keeps running underneath. A wrong answer costs nothing during that window, and the disagreements between the two are where the remaining accuracy work comes from.
You get the keys
Code, prompts, credentials and written documentation transfer to you. Keep me on to run it, or run it yourself — the handover is the same either way, because a build you cannot leave is a build you do not own.
The first step is a conversation about what your week actually looks like.
Book a callTechnology Stack
Seamless Integrations
We work with the systems your team already relies on, from cloud infrastructure and data platforms to CRM and communication tools.
Cloud
- Cloud
Amazon Web Services
Comprehensive cloud computing platform with AI/ML services like SageMaker and Bedrock.
- Cloud
Microsoft Azure
Enterprise cloud platform with Azure AI and Cognitive Services integration.
- Cloud
Google Cloud
Cloud infrastructure with Vertex AI and BigQuery ML capabilities.
- Cloud
Vercel
Frontend cloud platform for deploying AI-powered web applications.
CRM
- CRM
Salesforce
Leading CRM platform with Einstein AI for predictive analytics and automation.
- CRM
HubSpot
Inbound marketing and sales platform with AI-powered lead scoring.
- CRM
Microsoft Dynamics
Business applications suite with Copilot AI assistance.
- CRM
Zoho CRM
Comprehensive CRM with Zia AI assistant for sales intelligence.
Data
- Data
Snowflake
Cloud data warehouse with native ML capabilities and data sharing.
- Data
Databricks
Unified analytics platform for data engineering and machine learning.
- Data
BigQuery
Serverless data warehouse with built-in ML and analytics.
- Data
MongoDB
Document database with Atlas Vector Search for AI applications.
Communication
- Communication
Slack
Collaboration hub with AI-powered workflows and integrations.
- Communication
Microsoft Teams
Enterprise communication with Copilot AI assistance.
- Communication
Zoom
Video communications with AI Companion for meeting summaries.
- Communication
Discord
Community platform with bot integrations for AI assistants.
AI
- AI
OpenAI
Leading AI research lab providing GPT-4 and DALL-E APIs.
- AI
Anthropic
AI safety company providing Claude for enterprise applications.
- AI
Hugging Face
Open-source AI community with thousands of pretrained models.
- AI
Cohere
Enterprise AI platform for natural language understanding.
Don't See Your Platform?
We also build custom integrations for internal APIs, legacy systems, and bespoke data workflows. If it matters to your team, we can design around it.
REST APIsGraphQLWebSocketsSOAPCustom Protocols
Success Stories
Case Studies
Representative engagement patterns across industries, showing common challenges, solution approaches, and delivery outcomes.
Examples are anonymized and generalized to protect client confidentiality.
Construction
Submittal and RFI Intake
Client: Illustrative General Contractor
Challenge
Submittals and RFIs arrived as emailed PDFs in no consistent format, and a project engineer was re-keying them into the project system by hand.
Solution
Built an intake workflow that extracts the fields from each document, checks them against the project's own requirements, and stages the record for a human to approve.
Results
- Re-keying replaced by review
- Consistent capture regardless of subcontractor format
- Mismatches against the spec surfaced at intake
- Records land in the existing project system
Technologies Used
Document Intelligence
Optical Character Recognition
Workflow Automation
Cloud Computing
// Construction engagement
Construction Solution
Powered by VivanceData AI
HVAC & Trades
After-Hours Call Capture
Client: Illustrative Residential HVAC Contractor
Challenge
Calls placed after the office closed went to voicemail, and by morning the customer had usually booked whoever answered first.
Solution
Answered the out-of-hours calls, recorded the fault and access details in a fixed format, booked routine work, and paged the on-call technician for genuine emergencies.
Results
- Overnight calls answered rather than queued
- Job details captured in one consistent format
- Emergencies escalated, routine work booked
- Every call logged whether or not it converted
Technologies Used
Speech Recognition
Natural Language Understanding
Scheduling Integration
Telephony APIs
// HVAC & Trades engagement
HVAC & Trades Solution
Powered by VivanceData AI
Logistics & Fleet
Exception Surfacing for Dispatch
Client: Illustrative Regional Carrier
Challenge
Late, short-delivered and mis-scanned loads were found when the customer phoned, because nobody was watching the board for the ones drifting off plan.
Solution
Monitored load status against plan, raised the loads that had gone off track, ranked them by customer impact, and wrote them to the dispatch board the team already watched.
Results
- Problem loads raised before the customer call
- Ranked so dispatch works the worst ones first
- Visible in the system dispatch already uses
- Fewer exceptions discovered after the fact
Technologies Used
Anomaly Detection
Event Stream Processing
TMS Integration
Real-time Alerting
// Logistics & Fleet engagement
Logistics & Fleet Solution
Powered by VivanceData AI
Manufacturing
Predictive Maintenance Deployment
Client: Illustrative Industrial Manufacturer
Challenge
Maintenance teams were reactive, responding to failures rather than preventing them, causing costly production interruptions.
Solution
Deployed sensor telemetry ingestion and anomaly scoring models to flag equipment degradation before failure thresholds were reached.
Results
- Earlier maintenance interventions on priority assets
- Fewer unplanned downtime events
- Improved maintenance team scheduling efficiency
- Better cost predictability for maintenance budgets
Technologies Used
Time Series Analysis
Anomaly Detection
Sensor Telemetry
MES Integration
// Manufacturing engagement
Manufacturing Solution
Powered by VivanceData AI
Who You Work With
Who does the work
A founder-led practice, with specialists brought in per project when a build needs depth we do not already have in house. You work with the person doing the work.
- SN
Specialist Network
Domain Collaborators
Depending on project scope, Lorenzo brings in trusted engineers, data scientists, and domain experts on a project basis. Every collaborator is vetted and works under the same quality bar as the core practice.
Pricing Plans
What an engagement costs
A build has two costs: getting it working, and keeping it working. Both are listed below, and every figure is a starting point rather than a quote.
Assessment
For deciding which workflow is worth automating first, and which ones are not worth touching yet.
From $2,500
One-off, nothing ongoing
Readiness assessment against your actual systems
Use-case prioritization by effort and payback
Tooling and vendor evaluation
Implementation roadmap with a defined first build
Written recommendations report
Yours to keep and act on, with or without us
Hands-on build
Monitoring and upkeep
Direct support channel
Ongoing improvement cycles
Most Popular
Build & Run
For one workflow taken from scoping to production, then kept working as the systems around it change.
From $8,000 to build
then from $750/month to run
Readiness assessment against your actual systems
Use-case prioritization by effort and payback
Tooling and vendor evaluation
Implementation roadmap with a defined first build
Written recommendations report
Hands-on build
Typically 2-8 weeks depending on the workflow
Monitoring and upkeep
Covers upstream API changes, format drift and accuracy checks
Direct support channel
Ongoing improvement cycles
Ongoing Partner
For operations automating several workflows over time, with a standing relationship rather than repeat projects.
Custom
Custom monthly
Readiness assessment against your actual systems
Use-case prioritization by effort and payback
Tooling and vendor evaluation
Implementation roadmap with a defined first build
Written recommendations report
Hands-on build
Monitoring and upkeep
Direct support channel
Ongoing improvement cycles
Regular reviews, new workflows scoped as they surface
Need a Custom Solution?
Every engagement is tailored around your data, workflows, and internal capacity. We can scope advisory, delivery, governance, or capability-building support to fit.
- Custom AI model development and evaluation
- Integration with existing software and data systems
- Flexible pricing aligned to scope and timeline
Delivery Confidence Guarantee
We scope projects around measurable outcomes and explicit checkpoints, so your team always knows what success looks like before implementation begins.
Have questions about pricing or want help choosing the right engagement model?
Contact Our TeamLatest Insights
From Our Blog
Stay updated with the latest trends, insights, and best practices in AI and machine learning.
// Implementation Roadmap
1
Assess2
Design3
Build4
DeployAI Implementation
AI Implementation Guide: From Strategy to Production
2025-01-25
15 min read
Implementing AI successfully requires more than just technology — it requires a structured approach. Learn our proven 6-phase methodology.
LS
Lorenzo Scaturchio
Founder, VivanceData
// Where the models landed
Document understanding
Speech and call handling
Vision on site photos
AI Trends
The Future of Generative AI: Trends and Predictions
2025-01-22
12 min read
Generative AI is no longer a futuristic concept — it's here, transforming how businesses operate. Explore the latest trends and real-world applications.
LS
Lorenzo Scaturchio
Founder, VivanceData
// Ethics Framework
✓
Fairness & Bias✓
Transparency✓
Privacy & SecurityAccountability
AI Ethics
A Comprehensive Guide to AI Ethics in Enterprise
2025-01-20
14 min read
As AI becomes more prevalent in business decisions, understanding and implementing ethical AI practices is crucial for sustainable success.
LS
Lorenzo Scaturchio
Founder, VivanceData
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Frequently Asked Questions
Common Questions About Our AI Services
Find answers to the most common questions about our services and how we can help your business.
What services do you offer?
We offer a range of AI consulting services including data analysis, machine learning model development, and AI strategy consulting.
How can AI benefit my business?
AI can help automate processes, provide insights through data analysis, and improve decision-making with predictive analytics.
What industries do you specialize in?
We work with blue-collar and local service businesses: construction, HVAC and the trades, logistics and fleet operations, and manufacturing.
How do I get started with your services?
You can get started by contacting us through our website or by calling our office. We will schedule an initial consultation to understand your needs.
Book a Demo
See it run on your own paperwork
Book a call with the person who would build it and find out how this would handle the job intake, documents or after-hours calls your operation runs on today.
We build something first
Before the call we run one of your own documents or a sample of your own call log through the workflow, so you are looking at your business rather than a slide.
An honest read on fit
Including when the answer is that the workflow is not worth automating yet. That is a cheaper thing to hear now than after a build.
Straight to the builder
No account manager in between. You are talking to the person who would do the work.
A scope and a number
If it is a fit you get a fixed price and a defined deliverable in writing before anything starts.
Book a call
Tell us where to reach you and we will get back within one working day.
Prefer to talk directly? Contact us
No cost, no obligation
30-minute personalized session
Free consultation included
Get In Touch
Ready to Transform Your Business with AI?
Tell us what is slowing your operation down and we will come back with an honest read on whether it is worth automating, and what it would take.
Free Initial Consultation
No obligation, just valuable insights for your business.
Customized Solutions
Tailored recommendations based on your specific needs.
Ongoing Support
We're with you every step of the way, from strategy to implementation.
Ready to Get Started?
Let's talk about where AI can move the needle for your business — no sales pitch, just a real conversation.
Schedule a Consultation