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Paperwork volume is the constraint. RFIs, submittals, daily reports, permits and invoices move through email and PDFs, and the people who understand them are needed on site.
I build workflows that read the documents your projects already generate, check them against your own rules, and hand a superintendent or estimator something to review rather than something to type.
Nothing here replaces the judgement of the person signing off. The work is drafted, the exceptions are surfaced, and a human decides what goes into the record.
Pull structured data out of submittals, permits, RFIs and supplier invoices, validate it against your project rules, and write it into the system you already use.
Turn field notes, photos and timesheets into the daily report format your client and insurer expect, drafted for a human to check rather than written from scratch.
Search prior bids, supplier quotes and cost history so estimators start from what you actually paid last time instead of a blank sheet.
Keep certifications, toolbox talks and incident reports searchable and current, with expiries flagged before they lapse.
Submittals, permits, RFIs and invoices
Works from photos and notes crews already take
Writes into the project system you run
Drafts for review, never filed automatically
Submittals arrive as emailed PDFs from dozens of subcontractors in no consistent format, and a project engineer re-keys them into the project system by hand.
An intake workflow reads each submittal, pulls out the spec section, product data and dates, checks them against the project's own requirements, and stages the record for the engineer to approve.
Superintendents write daily reports in the evening from memory, photos and scattered notes, and the format varies by crew.
The photos, timesheets and voice notes already captured during the day are assembled into a draft in the format the client wants, held for the superintendent to correct and submit.
Certifications and training records live in one administrator's spreadsheet, and a lapse gets discovered when a crew arrives at a site that will not let them work.
Certification records go into one searchable set, the expiry date is read off each uploaded document, and renewals are raised ahead of the date on a schedule you set.
I follow the paperwork you already produce: which documents arrive, in what format, who handles them, and where the queue backs up. Then we pick the one workflow worth automating first.
I design the extraction and validation against your own project rules, and settle early how results write back into the project software you already run rather than into a new system beside it.
The workflow runs on one active project alongside your current process. Its output gets compared against what your team produces, and tuned before anything depends on it. Typical pilot scope is 3-6 weeks.
The workflow extends to more projects and document types, and I keep tuning it as subcontractor formats and project requirements change.
Tell me which ones, and I will tell you what it would take to draft them instead of typing them.
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